Clear communication often hinges on how we deliver reminders. While “please be reminded” is a common phrase in emails and announcements, it can sometimes sound repetitive or overly formal. Whether you’re following up on a deadline, notifying a team about a meeting, or gently nudging someone about an obligation, the way you phrase your reminder matters. Thoughtful alternatives can make your message feel more engaging, polite, and tailored to your audience. By varying your language, you not only maintain professionalism but also create a more natural and approachable tone. In this guide, you’ll discover creative and effective ways to say “please be reminded” that enhance clarity, strengthen your message, and leave a positive impression.
What Does “Please Be Reminded” Mean?
“Please be reminded” is a polite phrase used to bring someone’s attention back to an important detail, task, or upcoming event. It serves as a gentle prompt to ensure nothing is overlooked.
The tone is typically formal and neutral, often used in professional communication to reinforce awareness without sounding overly forceful.
When to Use It
This phrase is commonly used in:
- Workplace emails (deadlines, meetings, follow-ups)
- Event notifications (schedules, updates)
- Formal announcements or notices
Examples:
- Example: Please be reminded that the deadline is tomorrow at noon.
- Example: Please be reminded to submit your report by Friday.
Is It Polite or Professional?
Yes, “please be reminded” is both polite and professional. It’s widely used in formal communication, especially in emails and official notices. However, it can feel slightly stiff or repetitive if overused. In more casual or modern contexts, softer or more conversational alternatives may feel more natural and engaging.
33+ Other Ways to Say “Please Be Reminded”
1. Kindly remember
Meaning: A polite request to recall something important
Tone: Formal, courteous
Example: Kindly remember to attend the meeting at 10 AM.
Explanation: Softer and more natural than the original phrase.
Purpose and Personalization: Ideal for professional emails with a polite tone.
2. Just a reminder
Meaning: A casual prompt about something upcoming
Tone: Friendly, informal
Example: Just a reminder that your appointment is tomorrow.
Explanation: Common and conversational.
Purpose and Personalization: Great for team chats or casual emails.
3. Please keep in mind
Meaning: Encourages awareness of something important
Tone: Neutral, professional
Example: Please keep in mind that deadlines are strict.
Explanation: Slightly softer than a direct reminder.
Purpose and Personalization: Useful in both formal and semi-formal settings.
4. Friendly reminder
Meaning: A gentle nudge
Tone: Warm, approachable
Example: Friendly reminder to submit your timesheet today.
Explanation: Makes the message feel less demanding.
Purpose and Personalization: Ideal for maintaining positive relationships.
5. Just a quick reminder
Meaning: A brief prompt
Tone: Casual, light
Example: Just a quick reminder about tomorrow’s meeting.
Explanation: Adds a sense of brevity and ease.
Purpose and Personalization: Works well in fast-paced communication.
6. Please note
Meaning: Draws attention to important information
Tone: Formal, direct
Example: Please note that the venue has changed.
Explanation: More assertive than a reminder.
Purpose and Personalization: Best for official announcements.
7. Don’t forget
Meaning: Encourages remembering something
Tone: Casual, direct
Example: Don’t forget to bring your documents.
Explanation: Straightforward and easy.
Purpose and Personalization: Suitable for informal settings.
8. We’d like to remind you
Meaning: Polite organizational reminder
Tone: Professional, courteous
Example: We’d like to remind you of the upcoming deadline.
Explanation: Sounds collaborative and respectful.
Purpose and Personalization: Great for business communication.
9. As a reminder
Meaning: Reinforces previously shared information
Tone: Neutral
Example: As a reminder, the meeting starts at 2 PM.
Explanation: Common and widely accepted.
Purpose and Personalization: Fits almost any context.
10. Please be aware
Meaning: Highlights important information
Tone: Formal
Example: Please be aware of the updated policy.
Explanation: Slightly more serious tone.
Purpose and Personalization: Useful for important notices.
11. Just to let you know
Meaning: Informal reminder or update
Tone: Casual
Example: Just to let you know, the deadline is approaching.
Explanation: Conversational and relaxed.
Purpose and Personalization: Best for informal communication.
12. Keep this in mind
Meaning: Suggests remembering something
Tone: Friendly
Example: Keep this in mind when planning your schedule.
Explanation: Gentle and indirect.
Purpose and Personalization: Works well in advice or guidance.
13. Please don’t overlook
Meaning: Ensures something is not missed
Tone: Slightly formal
Example: Please don’t overlook the submission guidelines.
Explanation: Emphasizes importance.
Purpose and Personalization: Useful for critical details.
14. A quick heads-up
Meaning: Informal alert or reminder
Tone: Casual, modern
Example: A quick heads-up about tomorrow’s event.
Explanation: Light and engaging.
Purpose and Personalization: Great for team communication.
15. Kind reminder
Meaning: Polite nudge
Tone: Formal, gentle
Example: Kind reminder to complete your tasks.
Explanation: Slightly softer phrasing.
Purpose and Personalization: Suitable for respectful follow-ups.
16. Just bringing this to your attention
Meaning: Highlights something important
Tone: Professional
Example: Just bringing this to your attention regarding the update.
Explanation: Subtle and indirect.
Purpose and Personalization: Good for professional emails.
17. Please take note
Meaning: Emphasizes importance
Tone: Formal
Example: Please take note of the changes.
Explanation: Direct and clear.
Purpose and Personalization: Best for official contexts.
18. Allow me to remind you
Meaning: Polite and slightly formal reminder
Tone: Formal
Example: Allow me to remind you of the policy.
Explanation: Traditional phrasing.
Purpose and Personalization: Works in formal writing.
19. Just a gentle reminder
Meaning: Soft and polite nudge
Tone: Friendly
Example: Just a gentle reminder about your appointment.
Explanation: Very considerate tone.
Purpose and Personalization: Ideal for maintaining goodwill.
20. Please remember
Meaning: Direct request to recall something
Tone: Neutral
Example: Please remember to log your hours.
Explanation: Simple and effective.
Purpose and Personalization: Works in all settings.
21. We’d like to bring to your attention
Meaning: Highlights important information
Tone: Formal
Example: We’d like to bring to your attention the new update.
Explanation: Polished and professional.
Purpose and Personalization: Best for corporate communication.
22. Just a note
Meaning: Brief reminder or update
Tone: Casual
Example: Just a note that the meeting is rescheduled.
Explanation: Short and friendly.
Purpose and Personalization: Useful for quick messages.
23. Keep in mind
Meaning: Encourages awareness
Tone: Friendly
Example: Keep in mind the deadline is near.
Explanation: Slightly informal.
Purpose and Personalization: Good for everyday communication.
24. Please don’t forget
Meaning: Reinforces remembering
Tone: Friendly
Example: Please don’t forget to submit your report.
Explanation: Polite yet clear.
Purpose and Personalization: Works in most contexts.
25. As previously mentioned
Meaning: Refers back to earlier information
Tone: Formal
Example: As previously mentioned, the deadline is Friday.
Explanation: Reinforces earlier communication.
Purpose and Personalization: Useful in follow-ups.
26. We’d like to highlight
Meaning: Draws attention to key information
Tone: Professional
Example: We’d like to highlight the upcoming changes.
Explanation: Emphasizes importance.
Purpose and Personalization: Great for presentations or reports.
27. Just checking in
Meaning: Gentle follow-up reminder
Tone: Friendly
Example: Just checking in about your progress.
Explanation: Soft and conversational.
Purpose and Personalization: Ideal for team communication.
28. Please bear in mind
Meaning: Consider something important
Tone: Formal
Example: Please bear in mind the deadline.
Explanation: Slightly traditional tone.
Purpose and Personalization: Suitable for formal writing.
29. A small reminder
Meaning: Light prompt
Tone: Friendly
Example: A small reminder to review the document.
Explanation: Non-intrusive phrasing.
Purpose and Personalization: Great for soft communication.
30. Just to remind you
Meaning: Direct but casual reminder
Tone: Neutral
Example: Just to remind you about the meeting.
Explanation: Simple and widely used.
Purpose and Personalization: Fits most contexts.
31. We’d like to reiterate
Meaning: Repeat important information
Tone: Formal
Example: We’d like to reiterate the guidelines.
Explanation: Emphasizes repetition.
Purpose and Personalization: Useful in official communication.
32. Please be mindful
Meaning: Stay aware of something
Tone: Professional
Example: Please be mindful of the deadline.
Explanation: Slightly softer tone.
Purpose and Personalization: Good for respectful reminders.
33. Let this serve as a reminder
Meaning: Formal notification
Tone: Formal
Example: Let this serve as a reminder of your obligations.
Explanation: Strong and official.
Purpose and Personalization: Best for formal notices.
Conclusion
Using alternatives to “please be reminded” allows you to communicate more naturally and effectively across different contexts. Whether you prefer a formal tone or a friendly approach, the right phrasing can make your message clearer and more engaging. These variations help prevent repetition while adding personality and precision to your communication. By choosing expressions that suit your audience and purpose, you create messages that feel thoughtful and professional. Don’t hesitate to experiment—small changes in wording can significantly improve how your reminders are received.
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